ManageYourCellar.COM
A Community of Wine Lovers
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Frequently Asked Questions

 • How much does it cost to be a member?

 • How can I find a wine? Can I add it to the database if I cannot find it?

 • I am looking for a specific wine. Can I order it from you?

 • Can I start using ManageYourCellar without opening an account?

 • How do I rate wines on your site? Can I rate a wine that is not in my cellar?

 • What is the meaning of the rating values? Which is a higher rating: Excellent or Outstanding?

 • How does the system know which wines I should be drinking now? How can I change the Mature/Drink/Hold values?

 • How do I record that a wine in my cellar has been consumed?

 • How can I check a wine's rating, rate a wine or update my cellar while on the road?

 • How can I get some useful statistics from my cellar? How can I monitor my purchases and wine consumption?

 • How can I get an estimated value of my cellar?

 • How do I remove a wine that I accidentally added to my cellar?

 • How can I modify a wine entry I just created, for example the appellation?

 • How can I update the location of a bottle? And how can sort my cellar by location?

 • How can I assign a picture of a label to a wine in my collection?

 • Can I import my Excel spreadsheet into your resource?

 • How can I share my tasting notes, my cellar with friends and family?

 • How can I manage tasting events for a group of friends?

 • How can I edit the groups I have created?

 • How can I monitor my purchases of wine futures?

 • I work for a winery. How do I update the winery details and wines on your site?

 • Are you planning a French, German, Spanish version of your site?

How much does it cost to be a member?
Registration is absolutely free.
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How can I find a wine? Can I add it to the database if I cannot find it?

Use the Wine Finder and type any combination of keywords such as wine name, producer name, region, varietal or vintage. Click on "More Search Options" to refine your search or search tasting notes by typing some wine characteristics (like spicy) or food dishes (like sausage).

You you cannot find the wine and is a registered user, you can add it to the database by doing the following:
- Click "Add Wine" on the left side of the page.
- Enter the wine name, vintage, size, and region and click "Find".
- Check to see if your wine is not among the proposed wines, otherwise create a brand new one by entering the new wine information. Enter purchase information if you want to add this wine to your cellar.
- click "Create"

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I am looking for a specific wine. Can I order it from you?
ManageYourCellar.com does not sell wines but you can try sites that locate retailers for you, for example:

http://www.winezap.com
http://www.wine-searcher.com
http://www.wineaccess.com

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Can I start using ManageYourCellar without opening an account?
Without opening an account, you can search for wines and access the tasting notes that have been shared with the community. You can also browse the guest wine cellar for an overview of the software functionalities.
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How do I rate wines on your site? Can I rate a wine that is not in my cellar?
You can rate any wines if you register as a member. Display the wine you want to rate and click the "Rate this Wine" button.
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What is the meaning of the rating values? Which is a higher rating: Excellent or Outstanding?
Here is the meaning of the Outstanding, Excellent, Good/Very Good, Average/Good, Not Recommended values:
Outstanding: >= 95 points or 5 stars
Excellent: >= 90 points or 4 stars, 4 1/2 stars
Good/Very Good: >= 85 points or 3 stars, 3 1/2 stars
Average/Good: >= 80 points or 2 stars, 2 1/2 stars
Not Recommended: < 80 points or 1 star, 1 1/2 stars
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How does the system know which wines I should be drinking now? How can I change the Mature/Drink/Hold values?
Here is the meaning of the Mature, Drink, Hold values:
Mature: the wine may show some signs of aging, you should start drinking it.
Drink: the wine is possibly at its best, you can drink it now.
Hold: the wine is still young and if you have some good storage conditions, you may want to cellar it.
Drink/Mature: the transition state between Drink and Mature.
Hold/Drink: the state between Hold and Drink.

If you like young and fruity wines, you may enjoy wines that have a maturity of Hold/Drink or even Hold. On the other hand, if you like mature wines, you may want to wait until the maturity is Drink/Mature or even Mature.

To customize these values, specify your own drinkability window by adding a rating. To add a rating, click the "Rate this Wine" button.
- In the "Best From Through" fields, indicate a "From Year" and a "To Year".
- If today's date is between the 2 years, this will set the maturity to Drink
- If it is before the "From Year" the maturity will be set to Hold
- If it is after the "To Year", the maturity will be set to Mature.

You can enter your own drinkability window or what is recommended in the winemaker's notes, or what has been published by a wine critic.

If no drinkability window has been specified for a wine, default data based on the appellation, varietal and vintage is used.

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How do I record that a wine in my cellar has been consumed?
To record that a wine has been consumed, do the following:
- Select and display the wine you want to consume
- Under "Personal Transactions", you should see an "acquired" transaction. Click the "Remove from Cellar" button.
- Under "Removal Information", enter the quantity of bottles you have consumed (one is the default)
- You can also enter a tasting note under "Additional Consumption Information"
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How can I check a wine's rating, rate a wine or update my cellar while on the road?
Type ManageYourCellar.com in your phone browser. You will get a mobile version of the site that allows you to search wines in your cellar as well as in the whole database, add wines to your cellar, consume wines and add tasting notes.
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Can I get some useful statistics from my cellar? How can I monitor my purchases and wine consumption?
Click "Cellar Statistics" on the left side of the page to get a one page overview of your cellar. You'll see the number of wines per region and varietal and how many wines are ready to drink, mature or too early to drink. It also shows a distribution of your wine purchases and consumption on a monthly basis. Additionally, it gives you the ideal size of your wine collection computed based on your consumption pattern.
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How can I get an estimated value of my cellar?
Click "Cellar Statistics" on the left side of the page to get an estimated value of your cellar based on the highest value of your wine based on purchase prices and retail prices. You can also explicitely add a valuation to some of your wine in order to specify the wine's real market value by clicking the "Add a Valuation" button under the "Acquired" transaction.
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How do I remove a wine that I accidentally added to my cellar?
To remove a wine that was accidentally added to your cellar, do the following:
- Select and display the wine you want to remove
- Under "Personal Transactions", you should see an "acquired" transaction. Click on the [Delete] link next to the transaction.
-In general, you can always edit or delete any of your transactions. Just use the [Edit] or [Delete] link next to the transaction.
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How can I modify a wine entry I just created, for example the appellation?
To modify a wine entry, do the following:
- Display the wine you want to modify
- Click on the [Edit] link next to the name of the wine
- Make your changes, for example choose a diffferent appellation from the appellation menu
- Click on the "Update' button.
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How can I update the location of a bottle? And how can sort my cellar by location?
To update the location of a bottle, do the following:
- Display the wine you want to update
- Click on the [Edit] link next to your "acquired" transaction.
- Edit the "Stored" text field and click the "Update" button.
To sort your cellar by location, do the following:
- Select "Storage" in the "Sorted by" menu on the "Wine in Cellar" page.
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How can I assign a picture of a label to a wine in my collection?
When you add a wine to your cellar, enter the URL of a jpg or gif image in the "Label URL" field just after the "Alcohol %" information. You can also edit the "acquired" transaction by clicking the [Edit] link next to it and enter the URL in the "Label URL" field. I personally use my own photos that I upload on Flickr but there are also some sites like http://labels.winelibrary.com/ that provide label photos too.
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Can I import my Excel spreadsheet into your resource?
If you've been using a spreadsheet to maintain your wine collection, here is how you can import it into ManageYourCellar.com:
- Save your spreadsheet into a Comma Separated Values (CSV) or Tab Separated Values (TSV) file format.
- Define the ManageYourCellar file import format by selecting "Cellar Import" on the left hand side navigation bar and then "Change your Import format" on the Import Cellar page. For example, you can choose the following import format:
Vintage,Name,Producer,Appellation,Varietal,Size,Quantity,Price,Bought From,Stored,Notes
- Back in the Cellar Import page, select your import file and click "Import"
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How can I share my tasting notes, my cellar with friends and family?

By default, tasting notes are shared with the whole community but you can change your privacy options on your account page to hide your name or keep them private.

Your cellar is private but you can share it with the friends and family that have a ManageYourCellar account (registering is free and very easy).
- first create a group of friends by clicking "Create Group" on the left side of the page.
- enter a name for the group and the list of email addresses that your friends have used to register to ManageYourCellar.
- check the "Grant Cellar Access to this Group" box and click "Create".
Your friends will be able to view your cellar when they log in, by clicking "View Other Cellars" on the left side of the page.

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How can I manage tasting events for a group of friends?

You can create tasting events and invite your friends by doing the following:
- First create a group of friends by clicking "Create Group" on the left side of the page and entering your friends' email addresses.
- Click "New Event", specify the event's date and description, then click "Add Event".
- Click the Invite link to invite the group members to the event.
- To add a wine to the tasting event, display the wine, click "Select for Event", select the tasting group, then click "Save".

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How can I edit the groups I have created?
You can edit a group by
- clicking on the group name displayed under "My Wine Buddies" on the left side of the page.
- clicking on the [Edit] link next to the group name on top of the page.
Then you should be able to change the name, description, member list and also grant access to your cellar for the members of the group.
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How can I monitor my purchases of wine futures?
If your purchase is a wine future, click the Add to Cellar button and check the On Order checkbox. Then click "Wines on Order" to view your pending orders.

When you receive your order, record it as "received" by clicking the "Receive" button in the View Wine page. The received wines will move from the "Wines on Order" list to the "Wines in Cellar" list.

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I work for a winery. How do I update the winery details and wines on your site?
You can do the following:
- Search for your winery using "Find Business" on the left hand side navigation bar.
- Display the winery by selecting it.
- Update the winery information by clicking the [Edit] link next to the winery name.
- Add additional wines by clicking the "Add Wine" button.
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Are you planning a French, German, Spanish version of your site?
The internationalization of the site is in progress, starting with the French version.
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